Google Calendar

Google Calendar is a free online calendar you can use through your BishopApps account. From the Google Calendar homepage:

  • Share your schedule
    Let your family and friends see your calendar, and view schedules that others have shared with you.
  • Get your calendar on the go
    Access your calendar from your phone using its built-in calendar or mobile browser.
  • Never forget another event
    Get event reminders via email or have text messages sent right to your mobile phone.

For more info on Google Calendar check out the about page or see the help page. You can start using Google Calendar by going to the BishopApps page, logging in as usual with your OWU email credentials, and then clicking on the “Calendar” link in the square drop down menu in the top right corner.

Issues with Google Calendar

Google calendar has a setting (Menu Button -> Settings -> General settings -> Use home time zone) that could cause problems if set incorrectly. Here are instructions to check your timezone and correct it if necessary.

IPHONE

  1. Open the Google Calendar app
  2. In the top left corner, tap Menu  > Settings > General.
  3. Under “Your current time zone”, choose: (GMT – 04:00) Eastern Time from the drop down menu.
  4. Tap Done or Save.

ANDROID

  1. Open the Google Calendar app .
  2. In the top left corner, touch Menu  > Settings > General.
  3. Under “Your current time zone”, choose: (GMT – 04:00) Eastern Time from the drop down menu.
  4. Tap Done or Save.

CHANGE THE TIME ZONE FOR AN EXISTING EVENT

This option only works if you’re using Google Calendar in a web browser on your computer.

  1. Login to Google Calendar.
  2. Click the event you want to edit > Edit event.
  3. Next to the time of the event, click Time zone.
  4. Choose (GMT – 04:00) Eastern Time.
  5. Click Done or Save.

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Sharing Your Calendar

When logged into BishopMail, there is a Calendar link in the square drop down menu on the top right of the page.
To share your calendar with specific users, follow these steps:

  1. In the calendar list on the left side of the page, click the down-arrow button next to a calendar, then select Share this calendar. (Alternatively, click the Gear Icon in the top right hand corner, then select a calendar and click the Share this calendar link.)
  2. Enter the email address of the person you want to share your calendar with. People in your Contacts and in the OWU Directory will automatically appear as you type.
  3. From the drop-down menu, select a level of permission, then click Add Person. (Once you click Add Person , the person you selected to share the calendar with will receive an email invitation to view your calendar.)

To share your free/busy information with everyone at OWU, follow these steps:

  1. In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select Share this calendar.
  2. Select the box Share this calendar with others.
  3. The option to Share this calendar with everyone in the organization OWU BishopApps will automatically be checked.
  4. If you don’t want others to view the details of your events, select See only free/busy (hide details).
  5. Click Save.

This will allow anyone with a BishopApps account to access your calendar by entering your name or email address into the Add a coworker’s calendarfield under Other calendars.

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Importing Events from Other Calendars into Your Own
  1. Log in to your BishopMail account.
  2. Once logged in to your BishopMail account, click on “calendar” in the square drop down menu at the top right of the page.
  3. Scroll down to the “other calendars” option on the left hand side of the page.
  4. Click the word “Add”, and select “Add by URL”
  5. Insert the URL of the calendar you’d like to import or type the name or email address of someone whose calendar you’d like to add.
  6. Click “Add Calendar”
  7. Now all of the events from the calendar you imported should show up in your own Google Calendar.

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OWU Calendars
  • 2015-2016 Admission Event Calendar:
    • Click here to open the Calendar in a new window.
    • Or to Import this Calendar, enter “owu.edu_ki4h5kclmmsgc3070cj7j1ghhk@group.calendar.google.com” (no quote marks) into the Other Calendars box on the left in your own calendar, and press Enter.
  • To view the IS Training Room (Corns 109) and IS Conference Room (Corns 114) calendars you’ll need to use Ad-Astra. Here’s a link to it, and a link to our page about it.

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Invite Guests to Your Event
  1. Go to event details page on your meeting.
  2. In the Add: Guests section on the right side of the page, enter the first few letters of a guest’s full name to look up the address in your directory.
  3. Select the guest to add him or her to your events Guests list.
  4. Continue adding your guests’ email addresses one by one. (See Importantmessage below)
  5. Optionally, select options in the Guests section to allow or prevent guests from changing event details, inviting more people to your event, or viewing who else is invited.
  6. If desired, fill in the rest of the fields on the page.
  7. Click Save.

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Also in Calendars...
  • You can add a group address to your Guests’ List (see the section on Google Groups). Or, you can create your own contact group in your personal contacts and add that to the guest list.
  • If you copy and paste a guest list from another source (for example, a document), make sure you separate each address with a coma (semicolons are not supported).

Google Calendar asks you if you want to send invitations to the guests. Your guests can respond to the meeting invitation and leave comments.

Tip: If you want to check the availability of your guests before creating the event, use the Find a Time tab. You can see how your proposed event time will work for each guest. If necessary, use the date and time options at the top of the tab to change the time of your meeting. Or, simply drag the blue box to a time available to all guests. Your guest must be using BishopApps Calendar and sharing their free/busy info with you.

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External Links