Multi-Function Devices (MFD)

Ohio Wesleyan University uses Lanier’s MP Series multi-functional devices on campus that have printing, scanning, e-mailing, and faxing capabilities.

How to Check Job History

Our new MFDs are set to not print a report if you send a fax and it goes through successfully. Here’s how you can confirm it actually sent:

  1. Tap the Job List button if it’s not already highlighted.
  2. Tap the Job Details button.
  3. Select the Send tab.
  4. Tap the Job History button.

You should be able to do this whether you’re in User Box, Fax/Scan, or Copy mode.

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Locked Print Instructions for Mac
  1. Go to the print dialogue for any program on your Mac, and expand the printer options by pressing the show details.
  2. Drop down the section selection list, and choose Job Log.
  3. In the Job Log  list, select Locked print.
  4. In the Job Type dialogue window that appears, enter an ID and password for your document and click OK. (You may specify anything you wish for the ID and password; they do not have to match your email username and password.)

On the MFD (after following the above):

Click the Print button at the bottom of the print dialogue window.

  1. Tap the Printer icon on the screen.
    c2003HomeScreen
  2. Tap the Print Jobs tab.
  3. Tap your User ID under Select User ID.
  4. Tap the job you wish to print in the Select Job(s) list and click thePrintbutton at bottom right.
  5. Type in the password using the numeric keypad on the right.
  6. You may change the quantity or detailed settings. When ready, tap the Print button.
  7. Your document will now print. Tap the Exit button at top right.

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Locked Print Instructions for PC

(This feature used to be called Secure Print.)

On your computer:

  1. Go to an application’s Print feature and look for a Preferences button or a link to Printer Properties. (Ensure that the correct MFD is selected.)
    Preferences
    PrinterProperties
  2. Change the Job Type, below the One Click Preset List, to Locked Print.
    JobType
  3. Click the Details button to the right.
  4. Either type a User ID in the box to the right or click the drop-down button and change it to Windows Login Name.
    JobTypeDetails
  5. Enter a 4 to 8 digit numeric password in the box below.
  6. Click the OK button at the bottom of the Job Type Details windows.
    1. You may register this locked print as a One Click Preset by clicking the Register Current Settings button and giving your new preset a name and an optional comment. It will then appear in the One Click Preset List.
  7. Then click the OK button on the bottom of the MFD Properties window.
  8. And print your document.

On the MFD (after following the above):

  1. Tap the Printer icon on the screen.
    c2003HomeScreen
  2. Tap the Print Jobs tab.
  3. Tap your User ID under Select User ID.
  4. Tap the job you wish to print in the Select Job(s) list and click the Printbutton at bottom right.
  5. Type in the password using the numeric keypad on the right.
  6. You may change the quantity or detailed settings. When ready, tap the Print button.
  7. Your document will now print. Tap the Exit button at top right.

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Duplex Print Instructions for Mac
  1. Go to the print dialogue for any program on your Mac, and expand the printer options. (See above for screen shots.)
  2. Drop down the section selection list, and choose Layout / Finish. Be sure you’re on the Layout tab.
  3. In the Print Type drop down list, select 2-Sided.
  4. Click the Print button at the bottom of the print dialogue window.

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Duplex Print Instructions for PC
  1. Click File – Print
  2. Ensure that the correct MFD is selected, and select Properties.
  3. Click the Layout tab.
  4. Under Print Type, select the drop down arrow and select 2-sided.

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Basic Copy Guide for Lanier

1) Position the document to be copied

  • When placing on the document feeder, slide the adjustable document guides to fit the size of the document. – If large-sized documents are to be loaded, pull out the document support. Select the Copier portion of the screen

2) Specify the necessary copy settings

  1. For color copies, Press Full Color on the touch screen and select Auto Color
  2. To specify a paper setting Press the Paper on the touch screen and select the desired paper drawer/size. You can copy onto various types of paper, such as envelopes, OHP transparencies, thin paper, and thick paper. You need to specify the type of paper on which you are going to make copies.
  3. To reduce or enlarge Press Zoom on the touch screen and select a preset or use the + and – buttons to change the ratio. When reducing or enlarging it is best to specify the output paper size (see previous bullet). The default Zoom setting is x 1.000, this means that the copies will be made at 100%.
  4. To make to 2-sided copies Press Duplex/Combine on the touch screen and select the desired option. The default Simplex/Duplex setting is 1 > 1 this means the copies will be 1-sided.
  5. To select Staple or Hole Punch Press Finishing on the touch screen and select desired options. Sort, Staple and Hole Punch may all be selected together. The default Finishing setting is Sort and Offset. This means that the pages of the copy job will be collated in order and offset on the tray to separate each set.

3) Type in the desired number of copies using the Keypad

  • If the incorrect quantity of copies is set Press the C (clear) at the bottom of the Keypad and reset

4) Press Start

  • To clear all of the settings back to the defaults Press the yellow Reset Button

For more information see the link to the manual in the Exernal links portion of this FAQ.

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Scan to Email on Lanier MP Series

  1. Press the Scan button on the home screen on front panel.
  2. Place originals in the Document Feeder or on the glass.
  3. Select Email tab.
  4. Select destination by:
    • Select a name that is already pre-programmed                   or
    • If the email destination is not stored, select Manual Entry and type in the email address.
  5. Ok
  6. If you are scanning in a two-sided original, select Original Feed Type, select 2 Sided Original, Ok.
  7. Select Scan Settings and then change the appropriate settings like resolution or color mode.
  8. Ok
  9. When ready, press Start.

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Printing #10 Envelopes
  1. Load the envelopes in either Tray 1 (face up) or the Bypass Tray (face down).
  2. When feeding envelopes through the bypass tray, a screen will pop up on the panel that relates to the bypass tray settings. In order to register the envelope size, select Change Tray Settings. Select Envelope under Paper Type. Next, select Standard Size and choose Com 10. Then If you feed the envelopes through tray 1 instead of the bypass, a screen will pop up with question marks in the paper source box. Select Tray 1 and hit Change Size. Repeat the steps from above to enter the envelope size.
  3. When finished registering the size, hit OK.
  4. Walk to the computer and first set the Bizhub as the default printer. (Select the Start button, Settings, Printers folder, right click on the printer name, and then select Set as Default Printer.)
  5. Open Microsoft Word.
  6. Select File, Page Setup.
  7. Click on Paper Source and select the tray in which you loaded the envelopes (either tray 1 or bypass tray).
  8. Click OK.
  9. Select Print from the File menu, and choose the Properties option.
  10. Under the Original Size drop down, choose Envelope Com 10.
  11. Select Envelope under Paper Type.
  12. Click OK, and then Close. (You are not actually printing yet, you are simply setting the driver correctly).
  13. Select the Tools tab, and click on Envelopes and Labels.
  14. Type in the relevant information and select Print.
  15. Walk to the machine and obtain the envelopes.

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Printing Onto Thick Paper

At the copier:

  1. Put thick paper into bypass tray.
  2. After a second, a screen will automatically pop up for the paper type
  3. Choose the type of paper you are print on (example: Thick 3)
  4. Ok
  5. Ok

At the computer:

  1. Open the file you are printing
  2. File
  3. Print
  4. Choose the copier
  5. Properties
  6. Media
  7. Select the settings you are using including:
    • Paper Tray: Bypass
    • Paper Type: (needs to be the same as the copier tray)
  8. Ok
  9. Ok

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Printing from an External USB Device

Note: the Bizhub will only print certain image files (pdf, jpeg, tiff, and xps) from external devices.

At the copier:

  1. Plug your USB drive into the USB port on the side of the Bizhub.
  2. After a second, a screen will automatically pop up asking what function you wish to perform. Most times you will only have the option of printing a document from external memory. Tap that button.
  3. This will display a Print tab with a display of the folders and files on your USB drive. Navigate to the file you wish to print by tapping folders, using the Open and Up buttons, and tapping the file name.
  4. It will tell you which file you have selected and allow you to adjust print settings.
  5. Press the Start button to print your document.

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User Box Set Up, Save, and Print for New Lanier MFD's

To register a User Box on New Lanier Series
Before a document can be saved, a box must be registered with the following steps.

  1. Utility/Counter Key
  2. One-touch User Box Registration
  3. Create User Box
  4. Public/Personal User Box
  5. New
  6. Specify the desired box
  7. name and enter it in
  8. Fwd.
  9. Specify the desired Auto Delete settings
  10. OK
  11. Close

Saving Documents to a User Box

  1. Be sure you are in the Copy mode
  2. In User Box
  3. Select the box where the data is to be saved
  4. Document Name to change from the default name
  5. Enter in the name of your document
  6. OK
  7. Start

Printing a Document from a User Box

  1. Press the Box key on the control panel
  2. User Document
  3. Touch the button for the desired box
  4. Select the document to be printed, Touch Print
  5. Check Job
  6. Press the Start Key

For more information see the link for the manual in the External links portion of this FAQ.

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Email Address Management for Lanier MP Series

Adding New Addresses

  1. Address Book Management
  2. New Program
  3. Names
  4. Auth. Info
  5. Protection
  6. Fax Dest.
  7. E-mail
  8. Folder
  9. Add to Group
  10. Ok

Edit & Delete Addresses

  1. Address Book Management
  2. If deleting, select Delete
  3. Select a key address or enter the Number Key
  4. If editing, select key address or enter the Number Key
  5. Edit
    1. Names
    2. Auth. Info
    3. Protection
    4. Fax Destination
    5. E-mail
    6. Folder
    7. Add to Group
  6. Ok

Link to this section of the page.

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