PDF Documents

Adobe Reader is a free program for viewing and printing PDF documents. It includes browser plugins for displaying PDF documents within Firefox and other web browsers.

BishopApps (Google) Docs gives you access to Google’s online word processing software using the same account info you use to log into BishopMail. Unlike Adobe Reader, Google Docs does not need to be downloaded and can be accessed from any computer with an internet connection. PDF-specific features include: uploading PDFs to your Google Docs account, sharing PDFs with people who have Google accounts, and viewing PDFs up to 100 pages from your account.

Preview is Mac OS X’s application for displaying images and PDF documents. Preview lets you do more than just view them. You can zoom in or out, bookmark pages, add notes or highlighting, copy text, fill out forms, and more.

Although it comes with a price tag, Adobe Acrobat’s features go beyond that of a free PDF reader. It allows for full-feature editing, in addition to PDF viewing. OWU does not have a campus-wide license to any Adobe products. Contact Purchasing for educational pricing info.

There are many other programs and apps that can be used to view and work with PDFs, some of them free and some of them not. The programs above are the apps that OWU Information Services recommends.

To save a document as a PDF:

1. Open the File menu and select “Save As…”
2. In the Save As: box, enter a name for the file, if it doesn’t have one already.
3. Drop down the File Format: list, and select PDF.
4. Click the Save button.

1. Open or create the document you wish to export as a PDF.
2. Click “File” and select “Export” from the drop-down menu.
3. Select the PDF tab at the top of the new pop-up box, select the Image Quality of your choosing (Good, Better, Best.) Click “Next”.
4. Enter a Save As title, choose export location, then click the blue “Export” button.

Note: You can also export a Pages document in Word (.docx) format by selecting Export to -> Word from the File menu, shown above.

1. Open or create the document you wish to export as a PDF.
2. Click “File” and select “Export” from the drop-down menu.
3. Select the PDF tab at the top of the new pop-up box, select the Image Quality of your choosing (Good, Better, Best.) and select Layout of choosing (Sheet View or Page View.) Click “Next”.
4. Enter a Save As title, choose export location, then click the blue “Export” button.

Note: You can also export a Numbers document in Excel (.xlsx) format by selecting Export to -> Excel from the File menu, shown above.

1. Open or create the document you wish to export as a PDF.
2. Click “File” and select “Export” from the drop-down menu.
3. Select the “PDF” tab at the top of the new pop-up box. Select choices for Export (Slides or Slides With Notes) and preferences for Options, and select the Image Quality of your choosing (Good, Better, Best.) Click “Next”. 
4. Enter a Save As title, choose export location, then click the blue “Export” button.

On a Mac, use Preview

1. 1. Start with a copy of one of the files you wish to merge–you’ll want to save it with the filename of the merged document.
   2. Open the View menu, and select Thumbnails, if they’re not already shown.
   3. Drag and drop additional PDF files onto the sidebar at the position in the file where you want them to be.
   4. You may then rearrange and/or delete pages you don’t want to keep.
   5. Save the finished file with keyboard shortcut Command+S.

On a PC, open the PDFs in Word
Microsoft has a Word Help & Training page on how to Edit a PDF. Basically, Word will convert PDFs into Word documents, and then you can combine Word documents, and save as PDF.

Google Drive (available in OWU BishopApps) will also open and convert PDF files to Google Doc files, which then can be combined into a single file.