BishopApps is OWU’s online application suite powered by Google Apps. BishopApps provides students and faculty with web based email (BishopMail), calendars, office applications (documents, spreadsheets, forms, presentations, and drawings), and personal web pages.
BishopApps Drive (previously Documents) gives you access to Google’s online word processing, spreadsheet, forms, presentation, and drawing creation software using the same account info you use to log into BishopMail. It can also be used as an online file repository. A short summary from the Documents homepage:
- Create and Share Your Work Online
- Upload from and save to your desktop
- Edit anytime, from anywhere
- Pick who can access your documents
- Share changes in real time
- Files are stored securely online
For more info about BishopApps Drive, check out the tour or see the Google Docs help page. Start using BishopApps Drive by going to the BishopMail login page, logging in as usual with your OWU email credentials, and clicking on the apps symbol in the top right hand corner (small sqaures) and selecting Drive.
- Sign in to BishopMail via the OWU home page: http://www.owu.edu/.
- Click on the Apps icon at top right (small squares). Then click on Drive.
- Click on the red New icon.
- Click on ‘ File upload’ in the box that opens.
- Browse to find the file you wish to share, and click Open. You can upload Microsoft Office Excel, PowerPoint, and Word files, as well as others.
- Once uploaded and converted,the file will appear in your drive. Double click the document to open.
- Now, to share the document with others, click the blue ‘Share’ button at top right.
- Add emails of those you want to share it with. You can search by name in this box and then select the correct person. When you have added everyone click done.
- OR…Click the ‘Get shareable link’
- Choose ‘People at OWU BishopApps with the link’ in the drop box. Copy the link and press ‘Done’.
- Paste this address into an email and send to everyone you wish to view the spreadsheet. Once they click the link and open the file in BishopApps, the spreadsheet will show up as one of their documents so they can access it by clicking on Documents, rather than using the link in the email. Likewise, editors will be able to find it in their Documents list to update it.
- Once you (or they) have opened up the spreadsheet you can see the revision history by selecting See revision history from the File menu.
Google documents have comments and discussions, improving Google Docs as a collaboration tool. Discussion/comments are visible to shared viewers and collaborators. These features include: discussion thread, time-stamp, profile pictures, and comment notification. Discussion statuses include Edit, Delete, Resolved, and Link to this comment. The discussion thread is archived and can be recalled by clicking on the Discussion button at the top of the Google Docs screen. Comments and discussions are only available in documents created since March 2011.
- Place you cursor or highlight the text where you’d like your comment to appear.
- From the Insert Menu, select Comment.
- You can also use the keyboard shortcut Ctrl+Alt+M (Cmd+Option+M for Mac) to insert a comment
- Type your comment in the box that appears to the right of the document.
After inserting a comment, there are two main places you can work with it inside the document: within the comment or in the discussion thread accessible from the Comments drop-down menu in the top right of your document. You can reply to a comment with a new post, edit or delete previous comment you’ve inserted, and resolve the discussion when you’re ready to remove it from the document. Resolving a discussion removes the discussion from the document, but resolved threads will always be available under the Discussions drop-down menu.
- Sign into BishopApps
- Click on “Drive” tab in the square drop down menu in the top right of the page.
- Once in Drive click on the red “New” tab. A list will drop down, select “form”.
- Then you create your survey by typing your questions and selecting the question types you wish to have.
- When you are finished creating you survey click on the “Done” tab.
The URL, or web address, for the survey appears at the bottom of the form. When people start filling out the form, BishopApps will keep track of responses in a spreadsheet. To go to the form from the spreadsheet use the Form menu.
- Sharing folders (previously called collections) is a great way to quickly share a variety of files with the same person or group. To create a folder, go to your Drive List. Then, click the red “New” button and select Folder from the drop-down list. Enter a name for your folder and click Ok.
- To add items to your shared folders, you can drag each doc from your Drive List to the folder . You can also use Ctrl (PC) or Command (Mac) to select multiple items and use Folders in the Actions menu. You may also upload files into the folder with the red Upload button (next to Create.)
- Sharing a folder with someone is an easy way to give someone access to the items within your folder. Just click the arrow next to My Drive in the navigation pane on the left of your docs. Then, select the folder you’d like to share, click the More drop-down menu just to the right of the folder name, and select Share.
- At the bottom of the ‘Sharing settings’ window, type the email addresses of anyone you’d like to share the folder with. You may choose to grant view or edit permissions.
- Note: When you share a folder, the new permissions are pushed to all folders and docs within the main folder. Normally this happens quickly, but occasionally, it could take a couple of minutes.
Google Sites is a free and easy way to create and share webpages right from your BishopApps account. You can create rich webpages easily and control who can view and edit them. For more info on Google Sites check out the overview or thehelp page. To start using Google Sites go the the BishopApps page and login using your normal OWU email credentials and then click on the “Sites” link in the square drop down menu on the top right of the page that loads after you log in.
Google Groups is all about helping users connect with people, access information, and communicate effectively over email and on the web. Anybody can create, join, and search groups. What can you do with a group? You can:
From within a group, you can reply to a message that someone else posted, or post a message or question of your own. You can choose to read and respond to posts online or through Email.
- Create Pages
Use it for information about your group, shared documents, or anything you want to publish online. Any member can view, contribute to, and comment on the pages, from right within your group.
No two groups are the same, so why should they look the same? Select pictures, colors and styles to give your group its own distinct look.
- Share Files
Group members can upload files and share their work with others in the group.
Some further information on OWU BishopApps Groups:
- All BishopApps Groups are private, meaning external members can only send email to groups. They do not have access to the group site.
- Anyone in the owu.edu domain can create groups. A newly created group will automatically have the suffix “-group” added to its group email address (so firstname.lastname@example.org). Group creators automatically become group owners.
- Group owners can add members from outside our domain, and can allow incoming email from outside this domain.
- All newly created groups are hidden from the groups directory by default. Group owners can choose to list groups in the groups directory.
- Email aliases we’ve created in our LDAP show up as Groups, and members (targets of the alias) have access to them with all the features of a Group. However, these alias groups (and they all have a prefix “alias: “) do not have owners, and members have no control over the group.
- OWU BishopApps Groups are available via the “More” link next to “Sites” along the top of the screen.
To learn how to create a Google Group, see this video on Google’s help page. (Note: some of the options shown in the video do not apply to our BishopApps domain.
To learn more about Google Groups, see Google’s help page.
If you’re having issues with BishopApps you can check this page to see if Google is having any problems with their service. If there’s an issue with the BishopApps service (as opposed to a problem with your own computer) it should show up on that page.