BishopMail

BishopMail is Ohio Wesleyan University's email service powered by Google. To log onto BishopMail go to http://mail.owu.edu.
To set BishopMail as the default application for email links in Firefox, see the Firefox page.

Setting Up a Mail Client
Campus Wide Email
Attachments
How to embed images into BishopMail messages
Recommended Firefox Addon
Gmail Keyboard Shortcuts
Problems With Text Attachments
Related Links
External Links

Setting Up a Mail Client

You can use the following information to configure BishopMail using IMAP with many mail clients.

Incoming Mail (IMAP) Server - requires SSL:	imap.gmail.com Use SSL: Yes Port: 993
Outgoing Mail (SMTP) Server - requires TLS:	smtp.gmail.com (use authentication) Use Authentication: Yes Use STARTTLS: Yes (some clients call this SSL) Port: 465 or 587
Account Name:	your full OWU email address (including @owu.edu)
Email Address:	your full OWU email address (username@owu.edu)
Password:	your OWU password (for e-mail, J/CX and Blackboard)

Recommended IMAP client settings, from Google--other settings for your account.

Check out the Outlook, Eudora, and Thunderbird pages for instructions on configuring these specific mail clients.

Campus Wide Email

Students, faculty, and staff have the ability to send email to the entire campus or select groups (like all students, all faculty, all seniors, etc.). To see how to send campus wide email and check the distribution policy, see the campus wide email page.

Attachments

With Gmail, you can send and receive messages up to 25 megabytes (MB) in size. Please note that you may not be able to send larger attachments to contacts who use other email services with smaller attachment limits.

How to embed images into BishopMail messages

First we need to enable the image insertion feature in Google Labs. Log in to your BishopApps account and then click on settings in the top right corner of the page.
Click on "Labs" in the Settings menu and scroll down to the "Inserting images" feature.
Click "Enable" for Inserting Images and then scroll to the bottom of the page and click "Save Changes".
Now that the feature is enabled you can use it anytime you're writing an email. When composing a message, just look for the "Insert Image" icon (has green mountains with a blue background) in the text formatting bar. When you click it a box will pop up giving you the option to insert either an image from your computer or an image you have a link to from another website. If you're using an image on your computer, click "Browse...", find the image you want, and click "Open". If you're using an image from another site, click "Web Address (URL)" and paste the image's URL (ex. http://www.owu.edu/images/ homepage_new/OWULogo.gif) into the "Image URL" box.
When done, click "Add Image".
Once the image has been inserted you can re-size it from within the message body by clicking a corner of the image and dragging it or by clicking the "Small", "Medium", "Large", and "Original size" options that pop up when you click on the image.
After you have the image how you like it you can continue editing the message as usual.

Old method of embeding images (may be useful if the google labs feature is removed).

Gmail will only allow you to insert or paste images that are already published to the Internet. So, the first thing to do is make your image available online or publish it to the Web. Upload it somewhere, like Flickr or MediaShack. Wherever you upload it, get the direct link of the image and paste it into your browser's address bar. (A direct link to a published image will look like the URL in the following step.)
Here is a sample image you can use to try it out: http://www.owu.edu/images/homepage_new/OWULogo.gif Open it in a new tab or browser window.
Once it's loaded in your browser, drag your mouse across the image so the whole image gets selected or highlighted (it will turn dark to indicate that it is successfully selected.) If you're using Firefox, just right-click on the image and select "Copy image location" from the pop-up menu.
Log into your BishopMail account, and click Compose Mail. While in the body of your message press Ctrl-V to paste the copied image into your message. The image will then show and appear embedded. Fill out the recipients and subject of your email, then send away!

Recommended Firefox Add-on

Better Gmail 2 adds useful extra features to BishopMail, like hierarchical labels, macros, file attachment icons, and more: https://addons.mozilla.org/en-US/firefox/addon/6076

Gmail Keyboard Shortcuts

For a list of keyboard shortcuts that can be used in BishopMail, see this page.

Problems with text attachments

Are your text attachments to email messages appearing in a single line? Gmail can be very picky about line endings, and expect client applications, such as Microsoft Outlook and Mozilla Thunderbird, to conform to line ending standards by using both CR (Carriage Return) and LF (Line Feed.) Information Services has found that Microsoft WordPad, an application that comes standard with Microsoft Windows, respects both LF and CRLF line endings, making the text readable regardless of which is used. Try opening the attachment with WordPad.

Note: Attachments in Bishopmail have a size limit of 25 MB.

External Links

Gmail Help
Google Apps Status Dashboard
Gmail Tips: Become a Gmail Ninja

Still need help?

For assistance please contact the help desk.

Contributions to http://helpdesk.owu.edu are licensed under a Creative Commons Attribution 3.0 License.